Advisory Opinions by Topic

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Topic Opinion Number(s)
Access to actual data 94-022, 95-001, 04-021, 04-031, 12-009, 13-002
Accessibility of data (13.03, subd. 1) See Easily accessible for convenient use
Accident reports See Traffic accidents
Accuracy and completeness of data
Challenge/contest (13.04, subd. 4) 94-002, 94-039, 94-040, 96-016, 00-031, 00-043, 01-065, 01-089, 04-052
Complete/current (13.05, subd. 5) 95-008, 96-014, 96-048, 02-023, 04-072
Statement of disagreement 01-062
Administrative Hearings, Office of (OAH) 93-006, 95-033, 95-043, 97-033
Administrative remedies - exhaustion 95-030
Advisory Opinions See Opinions, Advisory
Advocates - access to data 94-001, 94-055
Alcohol and drug treatment records (42 C.F.R. Part 2) 94-055, 95-047, 97-045, 04-037
Ambulance service data 94-015, 01-017
Annual report See Public document/annual report
Applicants for appointment to a public body and public body appointees 07-022, 14-008
Appointment calendars 96-055, 96-056, 97-029, 98-029, 02-003
Appraisals (13.44) 04-005 [See Op. Atty. Gen. 852 (April 13, 2004)], 10-010, 11-010
Assessor data (13.51) 96-026
Attorney-client privilege (595.02) 97-009, 99-003, 00-062, 01-079, 02-045, 02-050, 05-009
Attorney data (13.393 / 13.30) 95-040, 97-009, 98-036, 00-074, 01-041, 12-017
Billing statements 95-048, 05-009
County attorney 95-049, 96-040
Request for data through attorney 96-038, 98-040
Responsible authority duties 02-039
Work product 95-045, 03-003, 05-009, 05-041, 06-024, 12-017
Attorney general data (13.65) 94-047
Audit, internal (13.392 / 13.794) 95-028, 97-025, 03-018, 08-017
Authority - Commissioner of Administration See Jurisdiction - Commissioner of Administration
Availability of data See Accessibility of data
Background checks 00-032, 01-030
Benefit data (13.462 / 13.31) 94-009, 97-004, 97-021, 01-073, 02-048, 05-023, 08-002,13-014
Birth records See Vital records
Breach of security data (13.055) 06-030, 08-005
Building plans 00-010, 02-012
Bureau of Mediation Services data (13.708) 06-015, 10-015, 10-021, 14-002
Business data (13.591) 09-009, 09-010, 09-023, 11-016
RFP (request for proposals/request for bids 96-035, 03-014, 04-077, 06-005, 08-021, 13-001, 13-005, 14-011
Cable Commission 00-042
Calendars See Appointment calendars
Campaign finance and public disclosure (Chapter 10A) 03-032, 14-001
Challenge or contest data accuracy and completeness of data See Accuracy and completeness of data
Change in data classification (13.03, subd. 4) See Traveling data
Charter commissions (Chapter 410) 04-059
Charter schools 98-033
Child maltreatment data (626.556) 11-018
Release of education data to Dept of Education 02-001
Data access to data subject 94-003, 94-055, 96-048, 00-053
Law enforcement data connection 94-048, 98-048
Personnel data access to the public 08-014
Reporter identity is confidential 00-029
Child support See Welfare data
Children's mental health collaborative 02-037
Civil investigative data (13.39) 93-003, 95-040, 95-050, 95-054, 96-057, 96-044, 97-025, 00-003 [See Op. Atty. Gen. 852 (August 4, 2000)], 00-023, 01-041
Chief attorney has substantial discretion to determine 94-006, 95-048, 98-017, 99-029, 01-038, 03-004, 04-006, 06-024
Identification of chief attorney 99-016
Notice of claim 95-005, 01-022
Statute of limitations expiration 05-041
Tennessen and whistleblower law 98-042
Classification of data
Change in classification See Traveling data
Classification at time of request, controls access (13.03, subd. 9) 94-015, 96-011
Determination by responsible authority 05-024
Public data linked with private identifying data 12-002
Same data, different entities, different classification 96-031, 00-079
Commercial use of data 98-049
Commercial value of data (13.03, subd. 3(d)) See Copy costs - Commercial value
Commitment pre-petition screening 96-011, 97-015
Community action agencies 02-047
Community education data 08-025
Compliance official (13.05, subd. 13) 00-045, 04-043, 06-033
Complaints about property (13.44) See Property complaint data
Computer data (13.15) 08-024
Computers/internet - personal data 01-075, 02-049, 05-017
Confidential data
Subject's right to know 94-003, 97-008
Authority to release 11-015
Consent to release data See Informed consent
Consultants 94-035, 96-058, 97-039, 98-002, 99-027
Contracts (See also: Privatization) 94-013, 94-045, 94-049, 95-047, 99-006, 06-025
Contracts are public 03-027, 14-011
Employment 08-023
Federal contracts data (13.35) 10-008
Loan or grant 04-077
Private party contracts with government (13.05, subd. 11; see also: Helmberger v. Johnson Controls, Inc., A12-0327 (Minn. Nov. 20, 2013).) 01-044, 01-075, 03-033, 04-009, 05-034, 05-039, 08-024, 09-003, 09-014, 09-022, 10-018
Contracts 11-005 (superseded, in part)
Copy costs 99-039, 10-024, 11-005 (superseded, in part)
Official records 10-018, 11-001 (superseded, in part), 11-016
Copy costs
25 cents per page (13.03, subd. 3(c)) 07-002, 07-008, 09-018
911 tape transcript 96-052
Actual cost - data subject
Employee wage/labor cost 96-051, 01-047
No charge to search/retrieve/redact 94-039, 96-037, 00-054, 03-013
Actual cost - public 95-044, 97-012, 04-040, 04-041, 07-002
Employee wage/labor cost 00-027, 01-047,04-056
Justification of costs 96-064, 99-042, 00-027, 01-030, 01-066, 03-013, 04-070, 10-007
Mailing 97-013
Maintenance, wear, tear, depreciation 01-066, 04-040, 04-072
Operating expenses excluded 94-040, 94-059, 01-067, 04-072
Overhead 99-024
Searching and retrieving 04-003, 05-016
Copies made by requestor 02-036, 04-059
Copies requested after inspection See Copy/Inspection hybrid
Copy charge is optional for entity 01-056, 04-038
Commercial value 94-057 [See Op. Atty. Gen. 852 (December 4, 1995)], 95-011, 97-013, 01-030, 02-004, 02-011, 02-036, 03-025, 08-012
Creating data See Existence of data
Data held by private contractor 99-039, 03-044
Electronically maintained data (See also: Electronic data) 10-024
Flat or standard fee 94-028, 94-040, 97-012, 99-042, 04-040, 04-041, 04-042
Medical data (144.335 / 144.291-144.298) 97-042
Minimum charge not allowed 99-017, 99-042, 01-020, 05-016
Photographs 95-044, 97-012
Prepayment 97-005, 04-019, 04-068, 04-070
Sales tax excluded 94-059, 95-053, 99-024, 09-018
Special costs (1205.0300) 97-013, 04-072
Special education records (financial hardship fee waiver) See Educational Data - Special education/students with disabilities/IDEA
Verification of data accuracy 04-042, 04-072
Copy/inspection hybrid 03-046, 04-038, 07-008, 09-018, 10-007, 10-024
Copyright 94-057 [See Op. Atty. Gen. 852 (December 4, 1995)], 96-032, 00-006, 00-042
Inspection allowed, copying only with permission 02-012, 08-009
Coroner/medical examiner (13.83);(Chapter 390) 97-023, 01-096
Corrections (299C.147) 03-041
Corrections and detention data (13.85) 98-032, 99-047, 00-024, 02-052
Birth date data 94-031
Booking photos/area, mug shots 95-004, 01-048
Personal/psychological data defined 96-029, 04-023
Cost to separate data See Multiple data subjects; Separation of data
Court - discretion to subject non-government entity to Chapter 13 05-033
County agricultural societies 10-003
Court records (See also: Judicial branch) 98-014, 99-015, 02-052, 04-014 (see 13.03, subd. 12, enacted post-opinion)
Court services data (13.84) 94-031, 94-053, 96-036
Creating data See Existence of data
Crime Victims Ombudsman 00-004
Criminal history/justice data (13.87) 94-031, 94-032, 01-030, 03-040
Criminal justice agency 01-079
Daily schedules See Appointment calendars
Data, defined 99-032
Data inventory See Public document/annual report
Data not on individuals 98-045, 02-038, 03-014, 12-003
Data on individuals
Combining data elements may uniquely identify an individual 97-026, 97-028, 02-037, 07-001, 07-004, 12-014
Data incidental to the data subject 00-065, 01-075, 02-042, 05-006, 07-021
Definition (13.02, subd. 5) 96-019, 98-035
Determination made by entity 02-019
Indirect identification of individuals 94-009, 02-048, 03-001
Data Practices Compliance Official (DPCO) See Compliance Official
Data requests See Request for data
Data subjects (13.04)
Challenge/contest data accuracy See Accuracy and completeness of data
Determining if there is a data subject 08-010
Informed consent See Informed consent
Informed of existence/classification 94-003, 95-010, 96-012, 97-008, 99-002
Limit on frequency of access to data 96-018, 97-020, 01-016, 04-032, 04-034, 04-068
Parent access to child’s data See Minor child
Spouse access to other spouse’s data 94-055, 02-042
Tennessen warning notice See Tennessen warning notice
Timely response required, access immediately or within ten business days 03-031, 04-060, 04-070, 14-006
Decedents (13.10) 94-048, 97-044, 98-031
Denial of access to data – authority required (13.03, subd. 3(f)) 97-019, 98-006, 04-013, 04-062, 06-015, 10-019
Designee appointed by Responsible Authority 95-012, 97-011, 99-048, 00-021, 03-038
Destruction of data See Records management
Detox facilities See Alcohol and drug treatment records
Digital signature technology (private keys) 98-013
Disclosure/Dissemination of data 98-001, 05-012
Discovery See Litigation
Draft documents 94-026, 96-013, 00-030, 02-026, 05-038
Driver’s Privacy Protection Act (DPPA) 03-033, 10-025, 13-010
Easily accessible for convenient use (13.03, subd. 1) 94-032, 95-037, 00-067, 03-025, 04-033, 07-015, 10-016
Location of data 05-020
Misplaced or lost documents 00-051
Organization of data, in general 96-032, 99-040, 05-032
Separation of data See, Separation of data
Economic development assistance data(13.594 / 13.62); (13.5951 / 13.621); (13.5952 / 13.622); (13.5953 / 13.671); (13.596 / 13.76) 95-017, 99-001
Economic Security Department 03-005
Educational data 09-008
Access
County attorney 96-039
Department of Education 02-001
Law enforcement/juvenile justice system 97-050, 03-029
Parent of minor child See Minor child
Parent of dependent adult student 96-009, 96-048, 02-019
Alcohol and drug treatment records 97-045
Attorney bills 99-038
CAPTA See Child maltreatment
Charter schools 98-033
Child maltreatment See Child maltreatment
Children mental health collaborative 02-037
Civil investigative data (13.39) 99-029, 01-041
Curriculum materials 97-020
Directory information 96-007, 96-015, 01-078, 04-003, 04-012, 04-013, 04-024, 04-065, 09-021
Expulsion 00-014, 01-053
FERPA (Federal Education Rights and Privacy Act) 96-042, 01-041, 01-078, 02-001, 03-029, 04-024, 04-046, 04-068, 05-021, 05-022, 09-008
Grade book or testing data 96-025, 98-019, 98-020
Harassment claims, investigations 93-008, 94-018, 95-026, 01-041
Health and safety emergency 97-050
Home schooling 00-052, 05-026
IEP (Individual Education Plans) 94-016, 99-038, 00-009
Informed consent requirements See Informed consent
Instructional personnel 93-012, 96-048
Legitimate educational interest 96-042, 96-061, 97-011, 99-015, 00-009, 05-022
Limited directory information 14-009
MARSS (MN Automated Reporting Student System) 97-028, 02-037
Military recruiters 01-078
Notes, "desk drawer notes" 93-012, 96-048
Open meeting 00-020, 02-033
Parent data 93-012, 94-027, 04-046, 04-065, 05-006
Personnel data included (See also: Personnel data - educational data) 99-029, 01-025, 02-019
Photos, videotapes 99-038, 03-010, 04-024, 07-016
Posting test scores by name 09-013
Private schools 01-088
Pupil census data 04-012, 04-013
Settlement agreements 96-019
Sexual harassment See Personnel data – Harassment data
Special education/students with disabilities/IDEA 01-056, 03-029, 04-024, 04-068, 05-022
Student, defined 00-052, 04-012, 04-013
Summary data 97-028, 98-019, 98-020, 01-025, 01-053
Survey responses 02-006
Tennessen warning notice See Tennessen warning notice
Work assignment reasonably requires access 95-009, 96-042, 96-061, 97-011, 00-009, 00-077, 04-046, 05-022
Elected and appointed officials (13.601) 05-036, 07-022 [See Op. Atty. Gen. 852 (July 14, 2006) and Op. Atty. Gen. 852 (October 6, 2006)]
Correspondence (13.601 / 13.33) 95-013, 98-052, 99-013, 02-006, 02-013, 07-004, 08-019, 10-023, 11-006, 11-019
Financial disclosure 03-032
Status as employees (13.601, 13.43) 95-041, 00-065, 01-039, 03-011
School board members 02-013, 04-018, 04-064, 04-030, 12-018
Electronic data 94-038, 96-032, 99-006, 03-040
Computer design 00-067, 04-033
Email/internet 96-042, 00-019, 00-043, 01-093, 08-024
Enhanced data 00-006, 02-036, 04-024
Format 09-006
Remote access 00-006, 04-024
Subscription fees 00-006, 02-036
Email - personal data See Personal data
Employee relations data (13.67) 01-059
Employment and training data (13.47) 02-054
Examination data (13.34) 95-023, 99-011, 04-078, 05-021, 05-040
Exhaustion of administrative remedies See Administrative remedies – exhaustion
Existence of data
Cost of creating new data 97-046, 98-039, 04-008
Data not found 00-051, 04-032
Data does not exist 96-043, 02-024, 03-034, 05-030,
New data or different format not required 95-025, 97-031, 99-005, 99-023, 99-034, 99-046, 01-012, 01-085, 02-029
Requestor must be informed 97-020, 97-025, 00-017, 00-048, 00-077, 01-042, 01-085, 04-008, 04-066
Explanation of data 95-037, 00-074, 03-037
Federal law supersedes state statute See Supersedure
Firearms See Law Enforcement – Firearms
Fire Marshal data 96-049
Fire relief associations - subject to Chapter 13 94-043, 95-012, 95-016, 95-024, 97-037
Format of data See, Existence of data; Inspection of data
Freedom of Information Act (FOIA) 94-037, 96-035, 98-028, 98-054, 03-050
Geo-spatial mappings 03-005
Government data (13.02, subd. 7) 94-023, 95-014, 95-040, 03-050, 12-019
Audio recordings 07-006, 10-001
Employee release to media 06-023
Exist upon creation or receipt 00-070
Grievance 95-015
Includes data not created by maintaining entity 95-012, 95-016, 98-053, 08-009
Location of data 95-008, 95-013, 98-025, 08-028
Personal data excluded 01-075, 02-003, 02-049, 03-050, 04-030, 05-017
Regardless of physical form 96-032, 96-040, 00-019, 02-016, 01-090, 03-010
Grand jury subpoenas (federal) 93-001
Grants (13.599) 09-012, 09-023
Grievance filed by union 95-015, 00-072
Harassment See Personnel data - Complainant identity; Request for data - Burdensome/harassing/unreasonable
Health care records See Medical data/Health care records
HIPAA (Health Insurance Portability and Accountability Act; 45 C.F.R. Parts 160 and 164) 04-017, 05-028
Health Professionals Service Program (214.35) 99-012
Housing agency data (13.54) 01-094
Housing inspection data 95-050
Human rights data (Chapter 363A / 363) 96-022, 97-053, 99-033
Human services data See Welfare data
Humane Society investigation data 96-036
Incidental identifying data See Data on individuals
Indian gaming audit data 01-051
Individual vs. business entity 05-013
Individual vs. person (13.02, subd. 4, 5 and 10) 98-042
Inextricably intertwined data (See also: Northwest Publications, Inc. v. City of Bloomington, 499 N.W.2d 509) 96-002, 00-047, 00-065, 03-018, 04-014 (see 13.03, subd. 12, enacted post-opinion), 07-026, 10-003
Informed consent 95-020, 01-035, 03-012, 03-014, 10-019
Adoption records 99-010
Confidential data 11-015
Data necessary for administration and management of programs (13.05, subd. 3) 95-035, 95-046, 98-007, 01-040
Educational data 97-032, 02-019
Implied vs. written 96-042, 03-010, 11-014
Organizations 03-014
Tennessen distinction 98-007, 04-010
Inspection of data
911 audiotape 96-052
Actual physical data 04-031, 07-015, 12-009
Electronic data, email 00-006, 00-019, 09-018
Free of charge 95-011, 95-036, 00-028, 02-022, 00-026, 04-050, 04-058
Inspect before creating new format 02-028
Inspect before receiving copies See Copy/inspection hybrid
Inspection vs. copying, in general 96-021, 02-036, 06-014
Location of data 99-023, 03-039
Personal electronic device used 01-086, 02-036, 04-051, 04-059
Reasonable time and place (1205.0300, subp. 3) 94-058, 95-037, 95-042, 96-006, 96-021, 97-055, 97-040, 98-009, 98-012, 98-036, 99-041, 00-033, 05-020
Insurance claims (13.203) See Service cooperative claims data
Insurance companies 94-046, 04-071
Intellectual property (See also: Proprietary information) 94-057 [See Op. Atty. Gen. 852 (December 4, 1995)], 96-032, 00-006, 00-042
Intergovernmental access (13.05, subd. 9) 94-027, 95-046, 98-034
Internal audit data (13.392 / 13.794) See Audit, internal
Internal competitive proposal (13.37, subd. 1(e)) 04-025
Joint powers agreements/entities (471.59) 95-040, 02-054, 07-011
Joint Underwriting Association, MN 96-005, 04-071
Judicial branch (13.90) (See also: Court records) 00-031, 01-043
Jurisdiction
Commissioner of Administration 93-004, 93-007, 94-024, 94-030, 94-046, 95-052, 01-031, 03-009
Department of Education 93-009
Federal law 04-048
Office of Administrative Hearings 93-006
Other states' laws 96-044
Juvenile court data See Court records
Juveniles See Court records and Law enforcement
Labor and Industry Department 95-002, 96-057, 00-071, 06-019, 07-005
Labor relations data (13.37)  
Classification (subd. 2) 05-027
Definition (subd. 1(c)) 02-005,06-015, 07-010
Lake Superior Center 01-044, 05-034
Law enforcement (13.82) 96-043, 96-052, 05-031, 08-006
Arrest records/data (13.82, subd. 2) 94-010, 94-054, 00-024, 00-025, 04-028, 08-006, 13-013
Driver's license data (see also Drivers Privacy Protection Act) 13-013
Arrest warrant indices 00-025, 06-022
Background check, firearms 96-011, 01-040
Blood alcohol content 97-023
Booking area, county jail 01-048
Booking photos, mug shots 94-020, 95-004, 08-030
Child maltreatment data (13.82, subd. 8, 9 / 13.82, subd. 5a, 5b) See Child maltreatment
Conflict with personnel data (13.43) 08-032
Criminal investigative data (13.82, subd. 7) 01-036, 01-079, 02-040, 02-050, 04-069, 05-028, 05-031
Criminal justice agency, defined 01-079
Deceased victim 94-048
Deliberative processes (13.82, subd. 25 / subd. 16) 95-003
Department of Natural Resources 03-021
Detox facilities See Alcohol and drug treatment records
Dispatch logs 95-029, 95-036, 00-011
Educational data disclosure 97-050
Firearms (13.87, subd. 2 / 13.36) 94-029, 99-031, 10-005
Identification data (299C.11) 02-010
Initial crime report (ICR) 95-029, 95-036, 97-022
Internal affairs See Personnel data - Law enforcement
Interrogation/investigative technique, defined 95-003
Investigation, defined 01-079, 03-022
Investigative data (13.82, subd 7) See Law enforcement - Criminal investigative data
Juveniles (260.161 / 260B.171) 94-040, 94-054, 97-007, 98-014, 03-042, 08-030
Logs See Law enforcement - Dispatch logs
Master name index (MNI) 99-031
Media access policy 96-033, 97-022
Medical data 01-017, 05-028,
Mug shots See Law enforcement - Booking photos
Parking citation/ticket 00-025
Personnel data See Personnel data - Law enforcement
Photographs/videotapes (See also: Law enforcement - Booking photos) 94-030, 95-032, 97-012, 99-032
Physical data access (13.82, subd. 16 / subd. 9) 94-054, 95-036, 00-011, 03-042, 04-031
Presumption of openness applies See Presumption of openness
Protected identities (13.82, subd. 17 / subd. 10) 94-060, 00-078, 01-050, 01-069, 03-042, 04-033, 08-006, 12-014
Reports 01-064, 03-022
Request for service data (13.82, subd. 3) 94-015, 94-054, 96-008, 00-075, 00-078, 01-050, 02-040
Response or incident data (13.82, subd. 6 / subd. 4) 94-015, 94-054, 96-008, 97-024, 00-024, 00-078, 02-040, 04-028, 04-031, 08-006
Security service data/Capitol Security (13.861) 96-008, 09-019
Sex offender 98-004
Temporary withholding of data (13.82, subd. 14) 03-042, 08-006
Traffic accident data See Traffic accidents
Undercover officers 01-070, 12-013
Victim access to active investigative data (13.82, subd. 13 / subd. 6) 94-003, 04-045, 05-028, 11-015
Victim/witness identity, protection See Law enforcement – Protected identities
Legislative data/Legislative and budget proposals (13.605 / 13.646) 97-052
Legislative policy, authority, and intent
Accountability of government 95-013
Advisory boards or commissions (13.601) 05-036
Advisory Opinions 95-004
Applicants/candidates 93-002, 94-022, 00-050, 05-035
Attorney data (13.393/13.30) 96-038
Authority to regulate data practices 96-011, 01-078
Benefit data (13.462/13.31) 02-048, 05-023
Business data (13.591) 04-077
Challenge of data 00-043
Child maltreatment data 94-004, 00-053
Commercial value of data 01-030, 02-011
Data subject access 94-034, 96-002
Disciplinary action data, access 99-008, 05-018
Electronic files, website 02-036, 04-024
Examination data (13.34) 05-021
Facilitate public access 01-009
Financial disclosure statements 03-032
Government data 94-023
Harassment data (13.43, subd. 8) 94-018
Health records 96-054
Informed consent vs. Tennessen 04-009
Intellectual property/copyright 94-057
Law enforcement data 00-025, 01-069, 01-074, 01-079, 03-021, 12-010
Licensing data (13.41) 98-021
Municipal utility customer data 02-031
Open Meeting Law 04-001, 05-029
Parent access to data on child 02-042, 04-021
Personnel data 94-042, 95-002, 99-018, 03-008, 03-021, 12-010
Presumption of openness 94-035, 95-013, 00-025
Public data, no restrictions on use 95-001, 98-049
Public official 01-083
Responsible authority 94-021, 95-030
Separation of public, not public data 00-011, 02-003
Service cooperative claims data (13.203) 05-011
Summary data 00-047
Temporary classifications 95-017
Tennessen warning notice 95-028, 02-015
Trade secrets 95-018
Welfare data 01-091
Library data (13.40) 04-016
Licensing data (13.41) 95-050, 98-021, 98-045, 99-004, 99-012, 00-050
Only regulates data on individuals 02-038, 03-004, 04-006
Limitation on collection and use of private/confidential data (13.05, subd. 4) 95-007, 95-028, 96-011, 98-043, 12-007
Litigation
Data involved in litigation 97-005, 98-040, 03-046, 04-074
Discovery (13.03, subd. 6; 1205.0100, subpart 5) 94-016, 96-038, 99-003
Evidentiary privilege (Chapter 595) 97-009, 97-017
Pending legal actions 96-044
Settlement proposals 95-040
Subpoenas 97-051
Location of data 94-035, 95-008, 95-013, 96-016
Meaning of data See, Explanation of data
Mechanic’s liens 95-037
Mediation data, generally (See also: Bureau of Mediation Services data and Labor relations data) 94-025, 06-015
Medical data/Health care records (144.335 / 144.291-144.298);(13.384 / 13.42)
Consent to release 94-012, 95-020
Decedents 98-031
Directory information 96-018, 96-047
Health care providers (Chapter 62J) 94-012
Health care record, defined 96-054
Open Meeting Law 97-033
Patient records (144.335, subd. 3a / 144.293) 94-024, 95-020, 96-054, 96-063, 97-042, 98-053, 99-012, 05-028
Personnel files 97-017
Medical examiner See Coroner/medical examiner
Mental impressions (See: Keezer v. Spickard, 493 N.W.2d 614) 93-011, 95-035, 95-052, 99-005, 00-052, 01-017, 02-018
Metro Gang Strike Force 07-011, 09-007, 09-020
Metropolitan 911 Board 98-026
Mid-Continent Area Power Pool (MAPP) 01-032
Military Affairs Department (MDMA) 03-050
Minneapolis Civilian Review Board (CRA) 94-025, 08-020
Minnesota State Historical Society 06-009
Minor child
Informed consent 94-041, 95-049
Minor request to withhold data 96-027, 04-021
Parental access to private data (13.02, subd. 8); (1205.0500) 00-073, 01-016, 04-016
Education data 94-044, 95-026, 96-048, 97-020, 01-041, 03-026, 04-068, 05-006
Law enforcement data 94-040
Social services/welfare data 94-052, 94-055, 96-063, 02-042
Minutes of public meeting See Public meetings
Mug shots See Photographs
Multiple data subjects 94-058, 96-002, 97-018, 98-030, 99-044, 00-065, 01-025, 03-010, 06-018, 10-003
Determine data subject case by case 01-028, 03-001, 03-006
Parent access, adult child 99-007
Parent access to data on other parent 02-042, 05-006
Municipal utility customer data (13.685 / 13.612) 00-058, 02-014, 02-031, 03-047, 08-022, 09-002
National Guard, Minnesota 03-050
National Labor Relations Act (NLRA) 03-033
Necessary to administer a program authorized by law (13.05, subd. 3) 95-046, 96-016, 98-034, 03-047, 04-010
Informed consent 95-035
Tennessen warning notice 95-007, 01-040, 02-015
Non-existent data or format See, Existence of data
Notice of Claim (466.04 - Tort liability) 95-005
Official Records Act (15.17) See also: Records management 99-032, 03-027, 07-015, 13-010
Form of records 00-042
Obligation to maintain and preserve records 94-035, 01-064,05-039, 08-011, 10-018
Records of judicial branch 01-043
Relationship to Chapter 13 98-017, 08-026, 10-017
Office of the Legislative Auditor 14-011
Ombudsman for Corrections (13.66); (241.44) 00-022
Ombudsman for Mental Health and Developmental Disabilities (245.91 - 245.97) 98-031
Open Meeting Law (Ch.13D / 471.075) (See also: Public Meetings)
Agendas 13-015
Attorney-client privilege 99-003, 14-005
Calendars of meetings/sessions 01-077
Closed meetings 97-033, 00-001, 04-037, 06-016, 06-020, 06-031
Educational data 02-033
Individual performance 03-020, 05-013, 06-020
Individual subject to authority 14-004
Notice 06-012, 06-031
Property sale or purchase (13D.05, subd. 3(c)) 08-001
Statement on record 06-012, 07-018, 12-008, 14-005
Discussion of not public data in an open meeting 09-012, 14-004
Email 09-020, 13-015
Emergency meetings 04-004, 06-027
Employee evaluation summary 95-014, 99-018, 02-021, 02-035, 03-007, 12-008, 14-007
Entities subject to 04-001, 07-025, 08-007, 08-018, 08-034, 11-012
Interactive Television (Skype) 13-009
Interpretation of meeting 09-020, 12-001, 12-008, 12-011
Journal of votes, ballots 01-039, 07-014
Labor negotiations 00-037, 05-027, 13-012
Notice 04-004, 07-018, 11-004
Posted or request for notice 04-057, 06-031
Regular meeting 10-020, 11-004
Special meeting notice 04-057, 06-012, 06-020, 07-014, 10-013, 12-004, 13-015
Printed materials 97-036, 01-058, 02-013, 04-037, 07-014, 07-024, 08-015, 14-010
Property 08-001
Public comments 12-001
Quorum 06-017, 07-014
Record of meeting 97-033, 00-020, 05-029
Recording meetings 07-018, 10-001
Recessed/continued meetings 10-020, 12-008
School boards 00-020, 01-072, 02-013, 04-018, 06-020
Serial meetings 10-011
Special vs. emergency meeting 04-004
Standing committees 05-014
Voting 10-011, 11-004
Opinions, Advisory (13.072) (See also: Jurisdiction - Commissioner of Administration)
Entity comments 01-060
Entity determination under 13.072 95-029, 95-046, 00-064
Entity reliance on opinion 98-052, 02-014
Purpose 95-004
Scope of authority 04-048, 04-051
Ordinances 00-015, 00-021, 00-026, 00-028
Passwords 02-015
Personal calendars See Appointment calendars
Personal data
Cell phones 03-050, 04-030
Computers/Internet 01-075, 02-049
Email 05-017
Personal calendar/telephone register 02-003
Personnel data (13.43)
Actual gross salary/compensation 02-030, 03-008
Advisory board or commission 05-036
Alcohol and drug test data 97-006, 98-007, 98-038, 98-041, 04-037
Americans with Disabilities Act (ADA) 99-019
Applicant data 94-022, 00-049, 02-045, 02-047, 05-035, 06-028
Interviews 99-011, 00-065, 01-028
Appointment calendars See Appointment calendars
Arbitration proceedings
Arbitrator decision, award 93-010, 97-010, 01-080
Grievance sustained 04-002, 14-002
Settlement 98-016
At-will employees 09-001
Buy out or separation agreement See Personnel data - Settlement agreements
Calendars See Appointment calendars
Civil investigative data (13.39) 93-003, 94-006, 95-035, 97-034, 99-008, 99-016, 01-022, 01-038
Collective bargaining agreements 94-018, 94-051, 98-008, 98-038, 01-005, 01-055
Co-located/joint entities 97-030
Complainant access to data 96-031, 01-037, 05-019
Complainant identity 94-018, 94-034, 96-002, 97-018, 98-006, 98-008, 03-035, 06-010
Complaint or charge 97-003, 99-014, 01-063, 04-064, 04-075, 14-006
Status 00-020, 01-037, 01-062, 03-020, 03-036, 03-045, 03-049, 04-047, 04-064
Witness statement 06-023
Computer use policies 01-075, 01-077
Criminal charges against employee 96-017, 01-081
Daily schedule See Appointment calendars
Data subject access to personnel data 94-038, 95-002, 95-023, 95-041, 95-051, 96-002, 97-018, 97-034, 98-001, 98-038, 99-037
Definition - "data collected" interpreted as "data created, received, maintained..." 08-008
Disciplinary action
Defined 96-045, 98-023, 01-065, 01-072
Oral reprimand 02-051
Names of employees 94-042, 98-024, 01-063, 03-020, 08-005
Policy or contract determines 96-001, 01-065, 06-008, 06-021
Specific reasons and data documenting basis for action 93-003, 93-010, 94-042, 94-051, 95-045, 96-004, 96-017, 97-010, 98-015, 01-080, 02-049, 02-051, 03-050, 04-037, 04-039, 04-047, 05-018, 08-014
Suspension with/without pay 04-047
Volunteers 95-026
Dissemination to law enforcement agency (13.43, subd. 15) 10-014, 11-003
Education/training background, job history, previous work experience 94-022, 95-001, 95-029, 95-036, 13-006
Educational data, included (See also: Educational data - Personnel data) 97-010, 01-005, 05-025
Email addresses 97-049
Elected officials See Elected officials – Status as employees
Employee name 98-024, 03-020, 03-035, 03-048, 07-004
Employment contract 08-023, 12-009
Ethics opinions (DOER) 00-079
Evaluation process data (is not personnel data) 10-009
Existence and status of complaint See, Personnel Data, Complaint or charge – Status, above
Faculty grade distribution 08-010
Financial related data (does not include outside income) 08-029
Final decision regarding disciplinary action 95-027, 96-004, 96-010, 99-008, 00-035, 02-053, 05-025, 06-021
Final disposition of disciplinary action 94-006, 95-034, 00-072, 05-012, 07-027, 10-002
Disciplinary action not taken, data not public 94-006, 96-017, 97-027, 98-016, 99-030, 02-053, 03-045, 05-025
Finalist for public employment (13.43, subd. 3) 93-002, 94-022, 00-049, 00-050, 00-065, 01-039, 02-045, 02-047, 06-028, 10-006
Former employee 95-034
Fringe benefits 02-030, 02-046, 04-017, 08-004
Harassment data (13.43, subd. 8) 94-018, 96-002, 97-018, 97-034, 98-008, 99-014, 00-074, 03-006
Interviews 99-011, 00-065, 01-028
Investigator/interview notes 95-045
Labor/union access (13.43, subd. 6) 97-034, 00-013, 01-005, 04-015, 05-004
Law enforcement 00-063, 01-070, 01-081, 03-019, 03-021, 12-010
Licensure information 00-050, 00-065
Mediation 94-025
Medical data 97-017
Mental impressions (Keezer v. Spickard, 493 N.W.2d 614) 93-011, 95-014, 95-052, 96-034
Multiple data subjects 96-058, 99-014, 98-002, 00-065, 01-005, 01-025, 01-028, 01-080, 03-001, 03-006, 06-023
Notice of deficiency 93-010, 95-045, 96-045, 98-015, 00-005, 01-065
Open Meeting Law 94-033, 00-020, 02-013, 03-020, 04-037, 05-029
Applicant data 14-004
Employee evaluation summary 95-014, 99-018, 02-021, 02-035
Open at employee request 96-062
Parking records 02-046
Performance data/evaluations 95-046, 96-058, 98-048
Personal data See Personal Data; Computers/Internet access; Email; Appointment calendars
Personal email, phone account - business use 12-019
Phone records 00-002, 03-050
Photographs of employees 98-027
Presumption reversed See Presumption of openness
Public official · Public personnel data 97-003, 01-083, 05-018, 08-033, 10-022, 13-004, 13-008
Relevant test score See Personnel data - Applicant data
Remuneration 95-024, 03-008, 09-025
Reprimand 95-027, 96-001, 96-010, 96-045, 97-048
Resignation 96-010, 96-020, 00-072, 02-053
Selection committee/search team 00-049, 00-050
Settlement agreements 94-049, 94-051, 95-039, 96-020, 97-017, 98-016, 01-022, 03-036, 06-008, 09-015, 09-024, 12-006
Statement provided by complainant 05-019
Supervisor file 94-034, 95-002
Suspension See Personnel data - Disciplinary action
Teacher Tenure law (122A.40) 01-038
Tennessen warning notice See Tennessen warning notice
Test scores 00-050, 00-065, 05-039
Time sheets or payroll 97-001, 97-026, 00-013, 01-006, 04-032, 04-047
Undercover law enforcement officer 94-036, 12-013
Veterans Preference Act 96-050, 00-035
Videotape of public event 03-010
Volunteers 95-026
Witness identity or statement 94-018, 97-018, 06-023
Work assignment requires access 97-030, 99-019, 99-025, 02-045
Work location/telephone number 00-065, 04-030
Pet license data 09-005
Photographs 94-030, 95-032, 95-044, 97-012, 02-043
Booking photos/mug shots 94-020, 95-004
Employee photos 98-027
Political subdivision (13.02, subd. 11)
Commissions 04-059
Community Action Agencies 02-047
Pollution Control Agency 95-019, 98-042
Presumption of openness (13.03, subd. 1)
Law enforcement data 99-031, 00-025, 00-078, 01-074, 03-021, 04-028
Licensing data (13.41) 02-038, 03-004
Reversal of openness presumption
Personnel data (13.43) 01-036, 01-039, 03-002
Welfare data (13.46) 01-091
Prevailing wage data 11-002
Privatization (13.05, subd. 11) See also: Contracts 94-045, 08-024, 10-018
Clause to be inferred (superseded by Helmberger v. Johnson Controls, Inc., A12-0327 (Minn. Nov. 20, 2013).) 03-033, 04-009, 05-034
Copy costs 10-024
Private party response to data requests 09-003, 09-014, 09-022
Procedures/Policies - required by statute
Data subject rights of access procedures (13.05, subd. 8)/(13.025, subd. 3) 93-005, 93-009, 96-051, 97-011, 99-037, 01-003, 01-004, 01-038, 02-052, 04-007
Public access procedures (13.03, subd. 2(b))/(13.025, subd. 2) 01-001, 01-002, 01-024, 01-026, 01-027, 01-036, 01-058, 01-087, 04-022, 04-049, 04-059, 05-003, 13-007
Security breach (13.055) See Breach of security data
Security safeguards (13.05, subd. 5) See Security safeguards
Work assignment requires access (1205.0400, 1205.0600) See Work assignment reasonably requires access
Promise of confidentiality 95-039, 99-035, 02-002
Property complaint data (13.44) 99-045, 00-036, 00-057, 01-042, 02-044, 04-035, 08-003, 11-008
Proprietary information (See also: Intellectual property) 96-032, 96-035, 98-026, 98-050, 98-054, 99-006, 99-047, 03-017
Public document/annual report (13.05, subd. 1 and 1205.1200) 94-021, 95-006, 96-028, 97-011, 03-028, 04-023
Public Employees Retirement Association (PERA) 97-033
Public meetings (see also: Open Meetings Law) 07-006
Minutes, personal notes 95-021, 94-026, 00-030, 04-018
Public Safety Officer Benefit Eligibility Panel 06-016
Public utilities See Municipal utility customer data
Railway unit valuation data 97-054
Records Management Act statute (138.17) (See also: Official Records Act) 03-034, 04-059, 08-026
Data destruction 94-011, 95-002, 95-016, 95-023, 99-009, 00-061, 02-016
Records retention schedule 96-048, 96-057, 00-010, 01-077, 03-027
Redaction (See also: Multiple data subjects; Separation of data) 93-010, 94-016, 97-019, 00-048, 00-065, 01-005, 01-025, 04-023, 04-031, 12-003
Data subject determined case-by-case 01-028, 03-001
Entity determines redaction 03-006, 03-018, 04-014 (see 13.03, subd. 12, enacted post-opinion), 05-006
Print to redact 09-018
Rehabilitation data (13.791) 94-056, 98-018
Remote access 00-006, 02-036, 06-011
Request for data
Burdensome/harassing/unreasonable 01-031, 01-034, 03-046
Clarification of request 01-077, 04-003, 04-032, 04-036, 06-004, 06-029, 14-006
Entity responsibility 99-023, 00-008, 00-026, 00-033, 01-003, 01-004, 01-005, 03-026, 04-060, 04-063, 04-064, 04-066, 05-038, 06-018
Requestor responsibility 00-018, 02-011, 05-032
Data request vs. question/inquiry 94-038, 99-046, 00-063, 02-039, 04-003, 04-006, 04-036, 06-029
Data revealed in request determines entity response 95-005, 97-020, 99-033, 00-020, 12-002
Reason/justify request and identity not required (13.05, subd. 12) 00-039, 01-009, 01-010, 01-013, 01-014, 01-015, 01-036, 03-025, 04-003, 04-013
Serial requests 97-026
Standing requests See Standing requests for data
Sufficiency of request 98-012, 00-016, 06-003
To responsible authority or designated person, required 96-051, 98-025, 00-034, 01-007, 01-013, 01-057, 01-074, 01-096, 05-010
Written requests, procedures may require 94-045, 01-013, 01-014, 01-036, 03-025
Request for Proposals (RFP)/Request for Bids (13.591) See Business data
Research/raw data 05-033
Response to data request
Appropriate response, generally 99-034, 00-077, 06-003, 08-016, 14-003
Creation of data not required 09-011
Data do not exist See Existence of data
Inappropriate response, generally 97-001, 02-023, 02-026, 02-030, 02-034, 06-033
Method of response 00-059
No response 04-008, 01-024, 09-027
Timeliness of response to data subject - immediately or ten business days See Data subjects - Timely response required
Timeliness of response to public - prompt, reasonable time (13.03, subd. 2), (1205.0300)
Definition of prompt or reasonable time 95-006, 95-042, 96-003, 96-006, 96-012, 96-013, 02-020
Timely, generally 01-023, 01-061
Untimely, generally 97-035, 98-047, 00-040, 01-012, 02-032, 03-028, 04-027, 05-015, 06-014
Responsible authority (RA) 95-023, 96-046, 00-021, 00-045, 01-096, 06-029, 10-006
Appointment in writing 99-048
Appointment required 00-045, 01-058, 01-085
Designee See, Designee appointed by RA
Determination of data classification 05-024
Duties, generally 95-024, 00-028, 10-006
Name, title, and address 94-021, 02-035, 03-028, 05-008, 05-010,
Requests directed to RA See, Response to requests
Training required 03-038
Retention of records See Records management
Revenue data 97-054
Schedules See Appointment calendars
Security information (13.37, subds. 1(a), 2) 96-008, 98-032, 00-010, 00-071, 01-084, 03-043, 04-023, 11-011
Digital signature technology 98-013
Entity's discretion to withhold 98-046, 00-074, 01-006, 01-029, 01-068, 02-014, 07-010, 13-010
Security safeguards (13.05, subd. 5) 95-008, 95-014, 95-028, 96-014, 96-028, 96-048, 97-007, 99-020, 00-043
Email 96-042
Security service data (13.861) 96-008, 01-090
Separation of data
Multiple data subjects See Multiple data subjects
Public and not public data 94-056, 95-006, 96-002, 98-030 00-011, 00-047, 02-003, 02-028, 02-029, 04-003, 05-015, 05-027, 12-003
Service cooperative claims data (13.203) 05-011
Sex offender 98-004, 04-023
Social recreational data (13.548 / 13.57) 99-028, 08-025, 11-014
Social Security numbers (13.355 / 13.49)
Tennessen warning and federal Privacy Act notices required 95-007, 96-016, 98-007, 99-025, 01-040, 02-015, 04-016, 04-020, 04-048
Standing requests for data 96-047, 03-046, 04-007
State statute/rule superseded by federal law See Supersedure
Statewide system 95-040
Statute of limitations 98-001
Statutory construction (Chapter 645)
Absurd or unreasonable result (645.17) 93-003, 98-042, 00-079, 01-034, 03-021, 03-032, 02-011
Conflicting or irreconcilable provisions (645.26) 00-036, 00-053, 03-018, 03-021, 03-032, 05-021, 08-019
Later enacted statute 95-050, 00-011, 00-022, 00-053, 03-032, 05-027
Legislative intent (645.16) 94-036, 96-029
Words and phrases construed (645.08) 95-003, 95-004, 95-006, 95-039, 95-042, 96-006, 96-012, 96-013, 99-036, 00-064, 05-013, 05-021, 08-017, 08-018
Strike plan 07-010
Subscriber information (e.g., email address, name) 08-024
Summary data (See also: Educational data - Summary data) 96-059, 98-041, 00-011, 00-077, 07-005, 09-004, 12-003
Combining data elements may uniquely identify an individual 98-020, 00-014, 01-053
Costs 97-028, 98-019
Entity in best position to determine 13-014
Supersedure
Federal law supersedes state law
Copyright 00-042
Educational data 01-078, 05-021
Immigration 02-018
Statute supersedes rule 98-049, 98-054
Taxation data 06-019, 06-032
Teachers Retirement Association (TRA) 07-019
Telephone records/bills 94-004, 95-013, 97-046, 00-002, 02-003, 03-050, 04-030
Temporary classification (13.06) 96-026, 99-009, 05-005, 06-015
Data classification's origin 99-001, 00-036, 07-010
Purpose of process 95-017
Until Legislature can act 99-035
Tennessen warning notice (13.04, subd. 2) 94-012, 95-010, 95-028, 96-011, 96-014, 96-062, 02-006, 07-009, 10-014, 11-003, 11-017, 13-011
Consent needed for new use of data if notice was not given 95-035, 02-015
Employment setting 98-001, 98-003, 00-004, 01-081, 02-002, 02-015, 02-045
Entities authorized to receive data 00-004, 03-047
Frequency in giving notice 97-032, 02-015
Law enforcement agencies exempt 98-042
Limitation on collection/use of data (13.05, subd. 4) 95-028, 97-015, 98-042, 01-081, 02-015, 02-018, 02-045, 07-009, 10-005, 10-014, 11-003
Purpose and intended use of data 98-003, 99-004
Purpose of notice - informed choice 93-004, 97-043, 98-043, 02-033
Relationship of informed consent to Tennessen warning 04-009, 04-010
Social Security numbers See Social Security numbers (Note: The opinions under this topic discuss the Tennessen warning notice requirement when collecting an individual’s social security number.)
Volunteering data vs. request to supply data 97-032, 02-015, 02-044
Townships 06-007
Trade secrets (13.37) 94-045, 94-047, 96-032
Classification, generally (subd. 2) 99-022
Commissioner's limited authority 98-054, 03-009, 06-005
Determination made by entity 95-019, 96-035, 05-024
Efforts to maintain secrecy (subd. 1(b)) 95-017, 98-026, 01-051
Formula, pattern, compilation, etc. (subd. 1(b)) 98-050
Independent economic value from not being generally known (subd. 1(b)) 99-035, 01-029, 02-041
Proprietary not sufficient 03-017
Supplied by the affected individual or organization 95-018
Traffic accidents (169.09) 95-022, 96-059, 97-007, 97-023, 97-024, 03-022, 07-003, 07-013
Traveling data (13.03, subd. 4)
Change in classification (13.03, subd. 4(a)) 96-041, 97-017, 97-023, 00-004, 05-028, 08-014
No change in classification (13.03, subd. 4(c)) 98-031, 02-050, 03-041
Unemployment compensation 98-034
Unrecorded information See Mental impressions
Utility customer data See Municipal utility customer data
Verbal dissemination of data (See: Keezer v. Spickard, 493 N.W.2d 614)  
Recorded 95-014
Unrecorded See Mental impressions
Videotapes 99-032, 01-090, 03-010
Vital records 00-039, 01-082
Vocational rehabilitation data 98-018, 04-009, 04-010, 04-067
Voter registration files (201.091) 99-036, 00-038, 12-016
Vulnerable adults 95-010, 05-028
Website - government data 08-031
Welfare data (13.46)
Access by data subject or parent 98-053, 02-042
Background checks 00-032, 01-040
Child maltreatment, child protection See Child maltreatment
Child support 94-017, 94-058, 95-055, 96-040, 96-041, 02-039
Contractors 94-013, 95-047
Daycare, child care provider 94-013, 00-032, 01-091, 06-013, 06-026
Detox center records 95-047
Entities bound by contract 95-047, 01-052
Immigration status 02-018
Investigative data 99-002, 00-032, 00-053, 02-039
Licensing data 00-032, 01-091, 04-075, 06-013, 06-026
Rule 29 facilities 96-053, 96-063
State hospital directory information 96-011, 96-018
Vendor 97-016, 01-091
Welfare system 02-039
Whistleblowers (181.932) 98-042, 05-037
Wireless carriers/telephone service 98-026
Work assignment reasonably requires access (1205.0400, 1205.0600) 95-009, 95-031, 96-042, 96-061, 97-011, 99-019, 00-044, 02-044, 02-045, 05-022
Workers' compensation 94-056, 95-033, 99-006
Negotiated agreement 09-015
Workers' Compensation Court of Appeals 08-031
Work product See Attorney data
Zero tolerance for violence (15.86)