Glossary

  • Chapter 13 (Data Practices Act):  The Minnesota law regulating how government handles data it collects, creates, maintains.
  • Minnesota Rules, Chapter 1205:  The Minnesota rules that relate and apply to Chapter 13.
  • Chapter 13D (Open Meeting Law):  The Minnesota law regulating meetings of public bodies.
  • Advisory opinion:  A non-binding finding by the Commissioner of Administration on an issue related to the Data Practices Act or the Open Meeting Law.
  • Data practices:  The rules, regulations, and practices of Minnesota government in its handling of government data.;
  • Government entity:   A unit of government, such as a state agency, city, county, school district.
  • Government data:   Everything government creates, collects, maintains that is recorded in some type of format.
  • Official record:  Government data that document a government entity’s official activities.
  • Records retention schedule:  A document that lists categories of official records and prescribes the length of time a government entity must keep its official records.  Each government entity must have its own schedule or follow a general schedule. 
  • Data subject:  The person or business/organization that government data are about.  
  • Classification of data:  Determination by the Minnesota Legislature on whether government data are public or not public, whether the data subject gets access, and what additional rights flow to the data subject.  
  • Temporary classification:  Government data that the Commissioner of Administration has made not public for a short period of time.
  • Public data:  Government data that are available to anyone for any reason.
  • Not-public data:  Any type of government data that are not available to the public – private, confidential, nonpublic, protected nonpublic.
  • Private data:  Government data about a person that are available to the person but not to the public. 
  • Nonpublic data:  Government data about businesses/organizations/inanimate objects that are available to the businesses/organizations but not to the public. 
  • Confidential data:  Government data about a person that are not available to the person or the public. 
  • Protected nonpublic data:  Government data about businesses/organizations/inanimate objects that are not available to the businesses/organizations or the public. 
  • Responsible authority:  Person in a government entity who ultimately is responsible for matters relating to the Data Practices Act.
  • Data practices compliance official:  Person in a government entity who handles data practices issues.  
  • Designee:  A person the responsible authority designates to be in charge of certain records and to handle requests for government data. 
  • Tennessen warning notice:  Specific information government must give a person when government collects data from that person.  Named after the senate author of the original Data Practices Act – Bob Tennessen.   
  • Data challenge:  When a person makes a formal objection that certain government data about him/her are incorrect and/or incomplete.